Privacy Policy

Last updated:

This Privacy Policy explains how Prowal International BV (“Prowal”, “we”, “us”) collects, uses and protects personal data when you visit our website or contact us.

1. Personal data we collect

We collect only the data necessary to respond to your request or to perform our services.

• Contact details (name, company name, email address, phone number)
• Information you provide via forms or email
• Uploaded files (e.g. PDF, JPG, PNG) provided during an intake
• Technical data (IP address, browser type) for security and basic analytics

2. How we use your data

• To respond to inquiries and intake requests
• To evaluate sourcing requests and feasibility
• To communicate about ongoing or potential cooperation
• To comply with legal obligations

3. Legal basis

We process personal data based on one or more of the following legal grounds:

• Your consent
• Performance of a contract or pre-contractual steps
• Legitimate business interests
• Legal obligations

4. File uploads

When you upload files via our website, these files are used solely to assess your request. Files are sent to authorized Prowal contacts and are not shared with third parties unless required for evaluation or agreed by you.

5. Data sharing

We do not sell or rent your personal data. Data may be shared internally within Prowal or with trusted partners only when necessary to perform our services and under appropriate safeguards.

6. Data retention

Personal data is retained only as long as necessary for the purpose for which it was collected, or as required by law. Uploaded files and inquiry data are periodically reviewed and deleted when no longer needed.

7. Cookies & analytics

Our website may use functional and analytical cookies to ensure proper operation and to understand how the site is used. Where required, consent is requested before placing non-essential cookies.

8. Security

We take appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access or disclosure.

9. Your rights

Under applicable data protection laws (including GDPR), you have the right to:

• Access your personal data
• Request correction or deletion
• Restrict or object to processing
• Data portability (where applicable)
• Withdraw consent at any time

To exercise these rights, please contact us via bart@prowal.nl.

10. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.

If you have questions about this Privacy Policy or how we handle your data, please contact us.